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title: "Data Collection"
canonical: "https://jbi-global-wiki.refined.site/space/PT/4390933/Data%20Collection"
format: markdown
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Note(s): **Comments added during data collection**
Data collectors may add comments for context to the data they collect within a given data collection cycle. Comments cannot be added retrospectively - I.e. once data entry is complete for a data collection cycle that cycle is closed to new/additional comments. While not recommended, users can add new data which then enables a comment to be added to a past data collection cycle. The pathway to see comments that have been added by a data collector is: enter the data collection cycle/Data History then click the responses to open the history report and see comments.
Entering your data
- From the **Project Dashboard**, click on the **Data Collection Period** (usually you would begin with the **Baseline** cycle) you would like to enter data for
- Click on the **Data Collection **tab
- **VERY IMPORTANT**: **Select** the **Site** you would like to enter data for
Bulk Record Data Entry
- If you want to enter data for **ALL criteria**, click **Submit Record**
- In the screen that follows, double check that you are entering data for the selected site
- **Select** the **date** that reflects when the data was actually collected (time is optional)
- You will note that you can **toggle** between **Aggregate** and **Individual** data entry
Aggregate Data Entry:
- Ensure the toggle is on **Aggregate**
- Enter the totals for the **Answer Choices**
- Click on **+Add Comment** if you have any notes that need to be made against the data collected for a particular criteria
- Add any **Overall Comment** that if required (*at the bottom of the Audit Criteria list*)
- Click **Submit**
Individual Data Entry:
- Ensure the toggle is on **Individual**
- For Individual record entry, note that you have the option to add an **Identifier**
- Select the relevant **Answer Choice**
- Click on **+Add Comment** if you have any notes that need to be made against the data collected for a particular criteria
- Add any **Overall Comment** that if required (*at the bottom of the Audit Criteria list*)
- Click **Submit**
Single Record Data Entry
If you want to enter data for **each criteria individually**, hover over the individual audit criteria, then click the **blue +** sign
- As per above, set the **toggle** to your required data entry type: **Aggregate** or **Individual** data entry
- Double check that you are entering data for the selected site
- **Enter** the **totals** or select the relevant **Answer Choice(s)**
- **Add Comment** if desired
- Click **Submit**
Close a Data Collection Cycle
Project owners can choose to close, or re-open a data collection cycle through the following steps.
This must be done at the level of a data collection cycle within a project, it is not done at the project level.
- Navigate to the data collection cycle
- Choose **Settings**
- Select **Data Collection** in the left-hand panel
- Click the red text **Stop Data Collection**
- **Confirm** in the pop up screen that appears.
Re-open a Data Collection Cycle
Project owners can choose to close, or re-open a data collection cycle through the following steps.
This must be done at the level of a data collection cycle within a project, it is not done at the project level.
- Navigate to the data collection cycle
- Choose **Settings**
- Select **Data Collection** in the left-hand panel
- Click the blue text **Resume Data Collection**
- **Confirm** in the pop up screen that appears.
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**Any questions? Please visit the JBI Help Desk for **[PACES support](https://jbi-global.atlassian.net/servicedesk/customer/portal/3)