--- title: "JBI Collaboration Application Process and Policy" canonical: "https://jbi-global-wiki.refined.site/space/JBCI/910000187/JBI%20Collaboration%20Application%20Process%20and%20Policy" format: markdown --- **ENTITY APPLICATION** **PRIOR TO APPLYING TO JOIN THE JBI COLLABORATION (JBIC) WE RECOMMEND YOU READ, AND FAMILIARISE YOURSELF WITH THE ****[JBIC HANDBOOK ](https://jbi-global.atlassian.net/wiki/spaces/JBCI/pages/3900922)****(UPDATED ANNUALLY)** **For an easy to understand visual description of the JBIC application process, please view the JBI Collaboration Application Process Flowchart on the bottom of this page. ** 1. **Pre-application Process** Organisations seeking formal collaboration with JBI can apply to become a JBIC Entity via [jbigeo@adelaide.edu.au](mailto:jbic@adelaide.edu.au) .    The GEO Administration Officer will send through to the applying organisation a Foreign Compliance online form. All applying organisations outside of Australia must undergo a [Foreign Compliance Review](https://www.adelaide.edu.au/legalandrisk/compliance/foreign-compliance-obligations) (FECR) which forms part of the Australian Government’s national security agenda, of which The University of Adelaide and JBI must comply. Prior to conducting the FECR a review by the Global Engagement Office of the applying body will be conducted to ensure that the applying organisation does not contradict JBI’s conflict of interest (i.e. a pharmaceutical company). ***Note: ****In the event that a proposed Entity’s host institution is deemed ineligible during the University of Adelaide Foreign Engagement Compliance Review, discussions with regards to JBIC membership will not proceed. There may also be circumstances where certain restrictions may be placed on prospective partners if the FECR deems it a requirement of proceeding with a partnership agreement i.e. limitations on becoming a University of Adelaide Title Holder or Visiting Fellow.* Once a FECR has been approved, the GEO Administration Officer will invite the interested parties to a quarterly information session. After the online meeting the Director of Global Relations will decide if it is appropriate to continue the application process. The GEO Administrator will then send to the party; ·         A JBIC Entity Application Form ·         Request the CV’s of Directors and Deputy Directors (a few pages will suffice) ·         **A sample** of a Legal Agreement template ·         **A sample **of a JBIC Entity Administration form   **LEGAL AGREEMENT** JBI request that the applying organisation send the sample Legal Agreement to the necessary person/s within their host organisation **for review ONLY**. **Sending the Legal Agreement is not a formal offer to join the JBIC.** The signing of a Legal Agreement between a host organisation and JBI – The University of Adelaide can be time consuming and may delay the establishing your JBIC Entity. As such we request that an initial review occurs prior to submitting an application. The GEO can respond to any questions with regards to the Legal Agreement your host organisation may have, email [jbigeo@adelaide.edu.au](mailto:jbic@adelaide.edu.au) with your enquiries, or request an online meeting.   **JBIC ENTITY ADMINISTRATION FORM** A JBIC Entity Administration Form will be provided **for review ONLY. **We request that you review the JBIC Entity Administration Form and email the GEO with any questions you may have, do not complete this form until your application has been formally accepted. 2. **APPLICATION PROCESS** **1. JBI Entity Application** **IMPORTANT: ****at least three of your Core Staff members are required to complete either the JBI Comprehensive Systematic Review Training Program (CSRTP), JBI Rapid Evidence Synthesis Workshop (RESW) or JBI Evidence Implementation Training Program (EITP) within the first year of establishment. Ensure that you are confident that you will be able to meet this criteria before applying. ** A Host Organisation wishing to apply to become a JBIC Entity are required to complete a JBI Collaboration Application Form. The application must include: - An overview of the institution’s Organisational Structure - The name and Curriculum Vitae (CV) of the proposed Group Director - The names and Curriculum Vitae (CV) of each proposed Group Member[[SR1]](#) - Best contact, this could be the Director, or another member of staff. The proposed best contact will be included in all JBIC correspondence. - An outline of the proposed area of interest including planned activities and outputs in line with the JBIC Activity Matrix - Current or potential stakeholder engagement - Details of the financial and physical resources available to the proposed Affiliated Group - Foreign Engagements of Group Convenor and/or Group Member held outside of their home institution - Social Media handles and the best contact for social media-related activities. Engagement via social media has been identified as an important contributor to the dissemination of JBI-related work and the promotion of JBI. ***Note:**** The name of the JBIC Entity must start with ‘JBI’ and cannot include abbreviations and/or acronyms and must not be longer than 8 words Please refer to ‘Naming Conventions’ in this JBIC Handbook for further guidance. ****Example: JBI Kimtampo Evidence Based Healthcare Ghana*** ** 2.Application Review** Following submission, your application will undergo review by the JBI Global Engagement Office, including, but not limited to: - Review of all responses in line with the section criteria - Review of proposed Director, Deputy, and core staff members CVs - Review of proposed activity in line with the JBIC Activity Matrix A response to an application will occur within 8 weeks of submission. If an application is successful 3. **POST APPLICATION PROCESS** Once an application has been accepted and you receive your Legal Agreement and JBIC Entity Administration Form you will be required to complete both documents and return to JBI within four weeks. We cannot begin establishing your JBIC Entity until these have been returned, it is important you communicate with the GEO if there are delays. If delays are considerable, JBI may require your host organisation to go through a new application process meaning that establishment of your JBIC Entity will be pushed out to the next year. Within the four weeks of establishment important documents/files to return are: ·         Legal Agreement ·         JBIC Entity Administration Form ·         Host Organisation Logo ·         Director headshot ---